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FY 18-19 School Readiness Reconciliation—Provider conference calls–Please join us!

The ELCFH will hold two conference calls with providers this week on February 25 and the 27^th to review the reconciliation process for any provider who had been overpaid in School Readiness funds in FY 18-19. The overpayment of School Readiness funds occurred due to the Office of Early Learning statewide portal system that was launched on July 2018 which was not functional. The intent of these meetings is first to explain the process of how funds are to be recouped to the Office of Early Learning, share the documents that are required to enter into a payment plan and finally to offer time for questions.

Once the process is explained, and what options providers can choose, the next steps during the first two weeks of March will be to mail notices out to those overpaid providers.

At the ELCFH, we understood that the Office of Early Learning guidance was to reimburse providers in early July 2018 by projections, and was based on the portal system to be functional in just a few short months. In February 2020, the portal system still has many issues to be remedied, and there are many processes that should have been operation in July 2019, such as the payment to providers for registration fees and child assessment paid differentials. Many things are still inaccurate, data has been lost and case history no longer visible, and many tasks are either not functioning properly or still in development.

The ELCFH has received reconciliation guidance from OEL on February 17^th, so how the reconciliation process is to roll out is new to the ELCFH. Know that we will do our best to support our providers, and work closely to resolve the issue.

This email is only being sent to those providers who have a FY 18-19 overpayment.

These are the scheduled webinars, so please plan to attend.

Tuesday, February 25^th at 6:00 -7:30 pm

Thursday, February 27^th at 12:30 -2 pm

 Dial 1.866.628.8620 with passcode 504163#

If you have any problems connecting to the conference line text Lisa Toscano at 863.558.6010 anytime during the meeting.

If you have any questions, please email Anna at Abrookbank@elcfh.org

FY 18-19 School Readiness Payment Reconciliation

The ELC of Florida’s Heartland continues to work diligently to facilitate accurate reconciliation of payment information.  We are working closely with the Office of Early Learning to close FY 18-19 and as system updates occur frequently, we work to identify system issues and create support tickets in order to resolve all payment issues, and to produce the best information for our contracted providers. As the Office of Early Learning provides Guidance, we can move through this journey of payment reconciliation. The ELCFH wants data accuracy and understands that we are not in control of all of our data, so the reconciliation process continues to be delayed.  

When the Office of Early Learning has confirmed that data issues have been resolved, and guidance is delivered, we will work with each provider to create a plan for reconciliation.  We know that this systems process has been unstable, inaccurate and when we face reconciliation, we face it together.